10 Tips from 10 Years in Business

Happy New Year! Today marks 10 years of Queen of Bookkeeping, helping women business owners simplify their finances and grow with confidence. Over the past decade, I’ve learned a lot—lessons that could save you time, money, and stress as you run your own business.

A little about my journey: I started with an accounting bachelors degree from BYU-Idaho, learning the foundations of finance and bookkeeping. Early on, I built custom accounting systems in Excel, coding formulas and templates to manage client books. As my clients’ businesses grew, I transitioned to QuickBooks Online, which allowed me to scale, automate, and streamline processes while still giving my clients clarity and control over their numbers. Now, I am adding Fractional CFO Services. So excited to keep helping woman owned businesses thrive!

Here are my top 10 tips from 10 years in business:

1. Reconcile Your Books Monthly

Consistency is everything. Reconciliation is more than “checking math”—it’s how you detect errors, track cash flow, and prepare for taxes. Even small businesses benefit from staying on top of their numbers monthly.

2. Keep Personal and Business Finances Separate

Mixing accounts causes confusion, stress, and potential tax headaches. Keep separate accounts, cards, and records. Your future self (and your accountant!) will thank you.

3. Use a Budget as Your Business Compass

A budget isn’t a restriction—it’s your roadmap. Knowing your projected income and expenses lets you make smarter decisions about hiring, investing, and paying yourself.

4. Automate Where You Can

After years of coding custom Excel systems, I discovered the power of automation. Tools like QuickBooks Online reduce manual work, prevent errors, and free you to focus on growing your business instead of entering data.

5. Track Every Expense

Don’t ignore small purchases. Every coffee, subscription, or office supply counts toward your business’s financial picture. Tracking them keeps your books accurate and ensures you claim every deduction.

6. Plan for Taxes Year-Round

Don’t wait until April to think about taxes. Good records and cash-flow planning prevent surprises and make tax season stress-free. The IRS emphasizes the importance of maintaining accurate records for deductions and compliance.

7. Build a Cash-Flow Buffer

Unexpected expenses happen—always. A cash reserve protects your business during slow months, emergencies, or sudden opportunities. Even small, consistent savings add up.

8. Regularly Review Financial Reports

Profit & Loss, Balance Sheets, and Cash-Flow Statements are not just for accountants. Reviewing your reports monthly or quarterly helps you understand trends, catch mistakes, and make strategic business decisions.

9. Don’t Be Afraid to Ask for Help

Your business doesn’t have to be a solo journey. A bookkeeper, accountant, or Fractional CFO can save you time, prevent errors, and help you grow. Asking for help is a strength, not a weakness.

10. Celebrate Wins—Big and Small

Business can be overwhelming. Don’t forget to celebrate milestones—10 clients, 10 months of revenue growth, or 10 years in business! Recognizing progress keeps you motivated and grounded.

Final Thoughts

Ten years in business has taught me that clarity, consistency, and strategy make all the difference. Your finances don’t have to be stressful—they can be empowering.

If you’re ready to take control of your numbers, simplify bookkeeping, and grow your business with confidence, check out my Master Your Bookkeeping Course or schedule a free consultation. Let’s make your business finances work for you—not the other way around.

Disclaimer: https://www.queensba.com/disclaimer